Prepare for launch as we count down to lift-off of Phoenix District Day Camp, 2020: A Scout Odyssey! Day camp is a council camp organized by districts and conducted by volunteers from the local area for Cub Scouts entering 1st through 5th grade for the next school year. Day camp is a week of fun with awesome programs and activities such as BB guns, archery, sports, STEM, games and crafts, rank advancements, Scout skills and more.
Many volunteers are needed to make camp a success, so please consider volunteering. Registered full-time adult volunteers can also register their non-Scouting children ages 3-5 (potty trained). Scouts in troops, crews and ships are encouraged volunteer and will earn service hours for their gift of time. An adult/guardian must register with a Tiger (entering 1st grade).
Scouts will be able to participate in playing sports (e.g., basketball, soccer, obstacle course) and games (e.g., concentration) and participating in a conservation project. Scouts will also be working towards achieving following adventures (advancements). A letter of completion will be sent home with Scouts indicating their accomplishments to help Cubmasters, den leaders and advancement chairs record their completions on the last day of camp.
Advancements earned at day camp supplement the exciting program offered at the council's resident camp held in July. Resident camp is a three-night campout at Bovay Scout Ranch in Navasota, TX, for Cub Scouts entering the first through fifth grade the following school year.
The registration fee is $66.50 for the first Scout and $65 for each additional Scout. The fee for adult volunteers is $15. The registration fee includes a t-shirt, patch, program supplies, and a water bottle. All youth entering 1st grade through age 18 must be registered with the Boy Scouts of America. A registered parent/guardian must be onsite at all times when tot-lots (ages 3-5 future Scouts) and Tigers (Scouts going into 1st grade) are at camp.
- Late registration is an extra $20 and begins 5/15/20; patches, t-shirts and craft supplies are not guaranteed.
- Registration closes on 6/3/20 for youth and adults.
Step 1 (youth and adults): Register all participants in the same family.
Step 2 (adults): Every volunteer also needs to complete a background check.
Step 1 (youth and adults): Register Step 2 (adults): Background check (ages 18+) Event Feedback
Have carpool contacts (must have at least one other than parent/guardian) before beginning the registration process. It is very important to complete the entire process (through payment). Incomplete registrations are deleted every evening at midnight.
Payment: At checkout, pay with a credit card or electronic check.
Volunteers: Many volunteers are needed to make camp a success, so please consider volunteering. Adult volunteers can also register their non-Scouting children ages 3-5 (potty trained). Scouts in troops, crews and ships can register as volunteers. A registered parent/guardian must be onsite at all times when tot-lots and Tigers are at camp. Each pack must have a minimum of one adult registered for every three youth (5th grade and under) registered.
Youth paperwork requirements:
- Complete online registration (Step 1)
- Submit a copy of the BSA Health and Medical form (Parts A & B: All Scouting Events) to the pack representative
- Submit a copy of medical insurance card, front and back (if insured) to the pack representative
Paperwork requirements for adults attending camp (ages 18+):
- Complete online registration (Steps 1 and 2)
- Submit a copy of the BSA Health and Medical form (Parts A & B: All Scouting Events) to the pack representative
- Submit a copy of medical insurance card, front and back (if insured)
- Submit proof of Youth Protection Training (YPT) online at my.scouting.org (taken after 3/13/18). This is a mandatory requirement by the state. Certification lasts two years and must not expire prior to the last day of camp.
- Attend Camp Volunteer Orientation. This is a mandatory requirement by the state and must be taken annually.
What to Bring to Camp
- Camp t-shirt (get this from your pack representative)
- Annual BSA Health and Medical Record (parts A and B for all Scouting events), if not already submitted
- A very hydrated Scout (have them drink lots of water all day and a full water bottle on the way to camp)
- Sack lunch and snacks (nonperishable in a resealable plastic bag with name and camp den number). See details below.
- Water bottle (provided by camp)
- Bandana, optional
- Closed-toed shoes with socks
- Hat and/or sunglasses
- Rain poncho
- Sunscreen (applied by the parent before camp)
- Insect repellant (applied by the parent before camp)
- 5-gallon bucket with a lid to use as a chair (Scout must carry the bucket). Available at places like Home Depot, Lowes or Academy.
- Money for trading post treats (turned in during daily check-in), optional
- Medications that need to be taken at camp must be in the original containers and turned into the health and safety chair. Scouts can carry their Inhaler or Epipen; however, the health and safety chair and camp staff must be notified.
Mark all items marked with name
Do Not Bring
- No aerosols of any kind in camp
- No carbonated drinks or sports drinks
- No eggs
- No mayonnaise
- No tuna or chicken salad
- No excessive sweets
- No perfume
- No eating during sessions – if there is a medical issue, please alert the camp director.
- No trading cards or toys
- No pets
- No electronics – Nintendo DS, iPod, MP3, cell phones, radios, etc.
Everyone attending camp will be required to bring a meal. Please do not send carbonated drinks or sports drinks. Use resealable plastic gallon sized bags with the Scout's name written on it. Ice water will be available at meals and every activity area.
Please check with the parents in your den concerning any allergies (e.g., peanut).
Consider: frozen grapes, frozen bananas sliced, watermelon, strawberries, carrot or celery sticks with peanut butter, broccoli, beef jerky, peanut butter and jelly sandwiches, peanut butter or cheese crackers, canned tuna or chicken, trail mix, dried fruit, pickles, crackers and hard cheeses (e.g., cheddar, colby and provolone), pudding cup, fruit cups, applesauce cup, chips, raisins, dried fruit, almond butter, yogurt raisins, granola bar, summer sausage, crackers, Goldfish, pumpkin seeds, protein bar, dry cereal, muffins. Perishable or refrigerated foods, such as mayonnaise, meats, eggs, or leftovers are not allowed at camp.
The trading post is stocked with camp refreshments and other fun items. We will have snacks for sale during lunch, free time, and before and after camp. Bring some money to take advantage of this! The amount each youth actually spends will depend on their personal needs and whether their interests require special purchases.
There are several opportunities for Scouts to earn advancement at camp. A list of advancements covered will be sent home the last day of camp. The list needs to be given to the Scout's den leader, Cubmaster, or advancement chair.
Lost and Found
Please label all items taken to camp. Lost and found will be located at registration. Leftover items are donated to charity after camp.
Drop-off and Pick-up
Carpooling is strongly recommended. Drop off will be at the desk in the front of the pavilion every morning. Pickup will be done via a car rider line, remember to display your Scout's car rider number.
All medications (with the exception of inhalers, emergency epinephrine kits, and diabetes kits) must be checked-in to the health and safety director in the first aid area by the parents of the child requiring the medications. Each medication must be in the original prescription container with only enough medication for the week, clearly labeled with the Scout’s name, dosage, and specific time(s) medication should be taken. A medication form will need to be filled out. Other than using an inhaler, Epi-pens or diabetes kits, no child should be taking any medication except while in the first aid area. Please inform the Scout's leader and the health and safety officer of any medications that need to be taken at camp. See the health and safety director at camp if there are any questions.
Notice! Please be advised that promotional videotaping/photography may be in progress at any time at an event. Your entrance constitutes your agreement that the council and district has the right to reproduce your likeness in videography/photography for promotion (e.g., publications, internet, newspaper).
Day camp is run by volunteers. Each pack is required to provide a minimum of one adult register for every three youth register per pack. If the pack does not meet this ratio, then the pack will not be able to attend camp. Please consider volunteering.
The state of Texas requires that all adults attending camp must:
1. Take Youth Protection Training (YPT) online at my.scouting.org. Certification lasts two years and must not expire prior to the last day of camp.
2. Attend Camp Volunteer Orientation:
- Dates will be available closer to camp.
BSA requires a minimum of one person per 25 people onsite need to be trained in First Aid/CPR/AED. If currently certified, please submit a copy of your certification. Find upcoming training opportunities.
Volunteering at camp is fun. Many opportunities are available:
- Adult partner with a Tiger Cub
- Flight Crew (escort a group of ~10 Scouts from one area of camp to another and help with their activities)
- Archery range (must be certified)
- BB gun range (must be certified)
- Health and Safety (must be certified)
- Scouting skills (teach advancements)
- Sports and games
- Tot-lots (future Scouts preschool program)
- Key staff
- Full-Time Volunteer - will be at camp every day from opening to closing
- Job Share Volunteer - two adults split the camp and both adults will ensure coverage for every day from opening to closing. This counts as one volunteer in the required adult to Scout ratio.
- Part-Time Volunteer - an adult who volunteers for part of the camp. Part-time volunteers do not count in the required adult to Scout ratio.
- Key Staff – a volunteer who has been specifically asked by the camp director to serve as a key staff.
The BSA's Commitment to Safety is ongoing and we want you to know that the safety of our youth, volunteers, staff, and employees cannot be compromised. The Boy Scouts of America puts the utmost importance on the safe and healthy environments for its youth membership. The Sam Houston Area Council takes great strides to ensure the safety of its youth as well as the adult volunteer leadership that interacts with them.
BSA Guide to Safe Scouting policies must be followed. All participants must follow Youth Protection Guidelines at all Scouting events. Highlights include:
- Two-deep leadership on all outings required.
- One-on-one contact between adults and youth members is prohibited.
- The buddy system should be used at all times.
- Discipline must be constructive.
Health and safety must be integrated into everything we do, to the point that no injuries are acceptable beyond those that are readily treatable by Scout-rendered first aid. As an aid in the continuing effort to protect participants in a Scout activity, the BSA National Health and Safety Committee and the Council Services Division of the BSA National Council have developed the "Sweet Sixteen" of BSA safety procedures for physical activity. These 16 points, which embody good judgment and common sense, are applicable to all activities.
Youth Protection Guidelines Guide to Safe Scouting Sweet Sixteen Enterprise Risk Management
Camps are operated and licensed under the guidelines of the Boy Scouts of America National Camp Standards. Camps are inspected annually by the NCAP team to ensure compliance with the National Camp Accreditation Program (430-056), Day Camp Administrative Guide (13-33815), Cub Scout Outdoor Program Guidelines (510-631), and the Guide to Safe Scouting.
The Texas Department of State Health Services Youth Camp Program is the principal authority on matters relating to health and safety conditions at youth camps in Texas. All youth camps must obtain a license prior to operating. Any youth camp may be inspected during operation to determine compliance with the Youth Camp Safety and Health Act and the Youth Camp Rules.
Day Camp Contact
For questions, contact firstname.lastname@example.org or the district activities chair.
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The eScouter is the Sam Houston Area Council's monthly newsletter containing information about upcoming council events and activities. The council distributes The Scouting Trails at roundtable, and utilizes a variety of social media tools including Facebook, Pinterest, Flickr, Instagram, and YouTube.
Most packs celebrate Scouting anniversary week in February with a birthday party called the blue and gold banquet. Free two-sided placemats are available to use at blue and gold banquets or pack meetings to help promote day camp and resident camp.
The council has lots of ideas for blue and gold banquets and pack meetings (e.g., magic, beach). Follow us on Pinterest for more ideas.
Placemats and Blue and Gold Banquet Ideas